KMC Sheffield GDPR Privacy Notice

Effective Date: 25 May 2018  Updated 6th October 2024

This privacy notice tells you what to expect when the Kadampa Meditation Centre Sheffield

(KMC Sheffield) charity collects personal information. It applies to information we collect about:

People who use our online booking system:

information collection and processing is necessary to manage and administer your booking,

and to facilitate event planning. We may contact you via email or phone regarding your

booking. We may also send you e-newsletters with information about the event you have

booked for, or future events.

We use third party provider Pay Pal to facilitate bookings and process payment information.

For more information please see

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PayPal’s Privacy Policy

A link to our Privacy Policy is clearly displayed within the check out procedure for all online bookings.

People who submit a Volunteering Visitor application

Information collected and processed is necessary to manage and administer your application

and your actual volunteering visit experience. We may contact you via email or phone

regarding your application. We use a third party provider, Google Forms, to provide our

Volunteer Visitor Application form. Please see the link to our Privacy Policy which is provided

on each form. We also use third party volunteer recruitment site Workaway and HelpX. For

more information please see

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Workaway’s Privacy Policy

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and Help X’s Privacy Policy

Photos taken during events or in the Cafe Kadampa Meditation Centre

Sheffield

Images may be captured during events organised and hosted by KMC Sheffield charity

using film photography, digital photography, video or other medium and may be used on the

website, event publicity or brochures, other publicity material (such as internal and external

newsletters), and may be provided to the media for publication in local or national

newspapers or magazines and other resources. KMC Sheffield acknowledges its

responsibilities in capturing images by photography or other means under applicable law.

CCTV

We have 3 CCTV cameras in & around the building. This is for security purposes. We are

registered with ico.org.uk

People who email us

Transport Layer Security (TLS) is used to encrypt and protect email traffic in line with

government standards. If your email service does not support TLS, you should be aware that

any emails we send or receive may not be protected in transit.

We monitor any emails sent to us, including file attachments, for viruses or malicious

software. Please be aware that you have a responsibility to ensure that any email you send

is within the bounds of the law.

Residents

Information collected and processed is necessary to process your application and establish

suitability of becoming a resident. We may contact you via email or phone regarding your

application and let you know about volunteering opportunities and other useful information

once you become a resident.

How long we keep your information

Your information will be retained for a period of 6 years plus the current year, for statutory

record keeping purposes. After this time, unless we have a legal obligation to retain it for

longer, your personal information will be deleted or, where data is required for statistical

purposes, anonymised.

All users
We may also share information we hold on with other New Kadampa Tradition Centres

 

Links to other websites

This privacy notice does not cover the links within this site linking to other websites. We

encourage you to read the privacy statements on the other websites you visit.

Changes to this privacy notice

We keep our privacy notice under regular review. This privacy notice was last updated on 6th October 2024.

Access to and amending your personal information

You may ask us to correct or remove information that we hold on you. Please contact us

using the details below.

How to contact us

If you want to request information about our privacy policy you can email us at

admin@meditateinsheffield.org.uk

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or write to:

KMC Sheffield

685-691 Ecclesall Rd,

Hunters Bar,

Sheffield,

S118TG

What you can do

If you are not satisfied with how we have dealt with your query, you may raise a complaint

with the Information Commissioner’s Office

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ico.org.uk

Kadampa Meditation Centre Sheffield UK registered charity no. 1010407 (England).

This cookie statement was last updated on 6th October 2024 and applies to citizens of the European Economic Area.

1 Introduction

Our website, https://meditateinsheffield.org.uk (hereinafter: “the website”) uses cookies and other related technologies (for convenience all technologies are referred to as “cookies”). Cookies are also placed by third parties we have engaged. In the document below we inform you about the use of cookies on our website.

2 What are cookies

A cookie is a small simple file that is sent along with pages of this website and stored by your browser on the hard drive of your computer or another device. The information stored therein may be returned to our servers or to the servers of the relevant third parties during a subsequent visit.

3 What are scripts?

A script is a piece of program code that is used to make our website function properly and interactively. This code is executed on our server or on your device.

4 What is a webbeacon?

A web beacon (or a pixel tag) is a small, invisible piece of text or image on a website that is used to monitor traffic on a website. In order to do this, various data about you is stored using web beacons.

5 Consent

When you visit our website for the first time, we will show you a pop-up with an explanation about cookies. As soon as you click on “All cookies”, you consent to us using all cookies and plug-ins as described in the pop-up and this cookie statement. You can disable the use of cookies via your browser, but please note that our website may no longer work properly.

6 Third parties

We have made agreements about the use of cookies with other companies that place cookies. However, we cannot guarantee that these third parties handle your personal data in a reliable or secure manner. Parties such as Google are to be considered as independent data controllers within the meaning of the General Data Protection Regulation. We recommend that you read the privacy statements of these companies.

7 Cookies

Some cookies ensure that certain parts of the website work properly and that your user preferences remain known. By placing functional cookies, we make it easier for you to visit our website. This way, you do not need to repeatedly enter the same information when visiting our website and, for example, the items remain in your shopping cart until you have paid. We may place these cookies without your consent.

We use analytical cookies to optimize the website experience for our users. With these analytical cookies we get insights in the usage of our website. We ask your permission to place analytical cookies.

We do not use any advertising cookies on this website.

On our website we have included buttons for Facebook and Instagram to promote webpages (e.g. “like”, “pin”) or share (e.g. “tweet”) on social networks like Facebook and Instagram. These buttons work using pieces of code coming from Facebook and Instagram themselves. This code places cookies. These social media buttons also can store and process certain information, so a personalized advertisement can be shown to you.

Please read the privacy statement of these social networks (which can change regularly) to read what they do with your (personal) data which they process using these cookies. The data that is retrieved is anonymized as much as possible. Facebook and Instagram are located in the United States.

8 Placed cookies

9 Your rights with respect to personal data

You have the following rights with respect to your personal data:

To exercise these rights, please contact us. Please refer to the contact details at the bottom of this cookie statement. If you have a complaint about how we handle your data, we would like to hear from you, but you also have the right to submit a complaint to the supervisory authority (the Data Protection Authority).

10 Enabling/disabling and deleting cookies

You can use your internet browser to automatically or manually delete cookies. You can also specify that certain cookies may not be placed. Another option is to change the settings of your internet browser so that you receive a message each time a cookie is placed. For more information about these options, please refer to the instructions in the Help section of your browser.

Please note that our website may not work properly if all cookies are disabled. If you do delete the cookies in your browser, they will be placed again after your consent when you visit our websites again.

11 Contact details

For questions and/or comments about our cookie policy and this statement, please contact us by using the following contact details:

Kadampa Meditaton Centre Sheffield
685-691 Ecclesall Road
Sheffield
S11 8TG
United Kingdom
Website: https://meditateinsheffield.org.uk
Email: admin@meditateinsheffield.org.uk
Phone number: 0114 266 1142