01142 661 142

KMC Sheffield GDPR Privacy Notice
Effective Date: 25 May 2018
This privacy notice tells you what to expect when the Kadampa Meditation Centre Sheffield
(KMC Sheffield) charity collects personal information. It applies to information we collect
about:
How we use your information
Visitors to our websites
Use of cookies by KMC Sheffield
E-newsletter
Security and performance
People who use our online booking system
People who submit a Volunteering Visitor application
Photos taken during events or day visits to Kadampa Meditation Centre Sheffield
CCTV
People who email us
How long we keep your information
Links to other websites
Changes to this privacy notice
Access to and amending your personal information
How to contact us
What you can do
How we use your information
Visitors to our websites
Use of cookies by KMC Sheffield
Our Use of Cookies page is currently under review and being updated. Full information
about our use of cookies will available on our website Privacy Policy page shortly.
Centre search engine
The centre search engine is powered by Google Maps. Search queries and results are
logged anonymously to help improve website and search functionality. No user-specific data
is collected by KMC Sheffield.
E-newsletter
KMC Sheffield uses a third party provider, MailChimp, to deliver our e-newsletters. Statistics
around email opening and clicks using industry standard technologies including clear gifs
help us to monitor and improve our e-newsletter. For more information, please see
MailChimps Privacy Notice
People who use our online booking system
Information collected and processed is necessary to manage and administer your booking,
and to facilitate event planning. We may contact you via email or phone regarding your
booking. We may also send you e-newsletters with information about the event you have
booked for, or future events.
We use third party provider Pay Pal to facilitate bookings and process payment information.
For more information please see Pay Pals Privacy Policy
A link to our Privacy Policy is clearly displayed within the check out procedure for all online
bookings.
People who submit a Volunteering Visitor application
Information collected and processed is necessary to manage and administer your application
and your actual volunteering visit experience. We may contact you via email or phone
regarding your application.  Please see the link to our Privacy Policy which is provided
on each form. We also use third party volunteer recruitment site Workaway and HelpX. For
more information please see Workaway’s Privacy Policy and Help X’s Privacy Policy
Photos taken during events or in the Cafe Kadampa Meditation Centre
Sheffield
Images may be captured during events organised and hosted by KMC Sheffield charity
using film photography, digital photography, video or other medium and may be used on the
website, event publicity or brochures, other publicity material (such as internal and external
newsletters), and may be provided to the media for publication in local or national
newspapers or magazines and other resources. KMC Sheffield acknowledges its
responsibilities in capturing images by photography or other means under applicable law.
CCTV
We have 2 CCTV cameras at the back of the building. This is for security purposes. We are
registered with ico.org.uk
People who email us
Transport Layer Security (TLS) is used to encrypt and protect email traffic in line with
government standards. If your email service does not support TLS, you should be aware that
any emails we send or receive may not be protected in transit.
We monitor any emails sent to us, including file attachments, for viruses or malicious
software. Please be aware that you have a responsibility to ensure that any email you send
is within the bounds of the law.
Residents
Information collected and processed is necessary to process your application and establish
suitability of becoming a resident. We may contact you via email or phone regarding your
application and let you know about volunteering opportunities and other useful information
once you become a resident.
How long we keep your information
Your information will be retained for a period of 6 years plus the current year, for statutory
record keeping purposes. After this time, unless we have a legal obligation to retain it for
longer, your personal information will be deleted or, where data is required for statistical
purposes, anonymised.
Your information used for marketing purposes will be kept until you notify us that you no
longer wish to receive this information.
Links to other websites
This privacy notice does not cover the links within this site linking to other websites. We
encourage you to read the privacy statements on the other websites you visit.
Changes to this privacy notice
We keep our privacy notice under regular review. This privacy notice was last updated on
24th May 2018.
Access to and amending your personal information
You may ask us to correct or remove information that we hold on you. Please contact us
using the details below.
How to contact us
If you want to request information about our privacy policy you can email us at
ad.kmcs@gmail.com or write to:
KMC Sheffield
685-691 Ecclesall Rd,
Hunters Bar,
Sheffield,
S118TG
What you can do
If you are not satisfied with how we have dealt with your query, you may raise a complaint
with the Information Commissioner’s Office ico.org.uk
Kadampa Meditation Centre Sheffield UK registered charity (England)).